Vacancy: Administrator Beijing office

09 November 2011 / Recruit / 0 Comment

Company Profile

ClimaXmi is an international advisory firm devoted to combating climate change for sustainable development, It offers policy, legal and financial advice as well as consultancy for scientific research and project management of mitigation, adaptation, technology transfer and green investment.

ClimaXmi’s international and multidisciplinary expert team works closely with investment funds, renewable energy companies, governments and non-governmental organizations on reducing emissions in energy and industry, as well as the challenges of adaptation. ClimaXmi sets up its Beijing office since 1st November 2011.

Key Responsibilities

Under the direct supervision of Managing Director, the incumbent carries out responsibilities of administration functions relating to its core business in China.

Accounts Management (30%)

  • Preparing and manage the budgets for office expenditure
  • Preparing monthly financial reports for the Beijing Office
  • Managing the petty cash of the office.
  • Managing staff payoff of the office.
  • Managing payments from clients, and to the service providers.
  • Manage the expense payment process including receiving payment requests, verifying and seeking management approval for payments, processing payments and managing transactions records.
  • Maintaining records and dealing with office registration, finance and tax, and other relevant agencies

Administration (70%)

  • Setting up the office administration procedure and regulations
  • Managing the process of company registration
  • Managing the office supplies of stationary and equipment
  • Ensuring and maintaining a healthy and safe environment for Beijing Office
  • Managing day to day operations of the Beijing office
  • Managing Human Resource of Beijing office, including keeping up to date with Chinese HR laws and regulations and their changes, liaison with out-sourcing HR agent, managing insurance issues and other personnel related issues
  • Coordinating and arrange recruitment activities of Beijing Office
  • Managing in-house and outsourced translation of contracts and other relevant documents
  • Providing secretarial supports to the MD and ensuring effective and professional contacts management with key business partners in China
  • Other ad-hoc tasks assigned by the management and project team.

Desired Qualifications 

  • College Diploma in related disciplines from recognized university, preferably in Finance and Accounting, English Language, and Business Administration etc.
  • Should be IT proficiency, with good communication skills
  • Capable of managing operation of an office.
  • Good skills on research and reporting
  • Good command of English , both spoken and written
  • Proven skills on translation from English to Chinese and vice versa
  • Self motivated, good team player and can work under pressure in an international environment

Remuneration Package

Attractive salary including social benefits.

Location

ClimaXmi Beijing Office is located in 2-1201， Dayue Gongyue, No. 99 Chaoyang Beilu, Chaoyang District, Beijing.

Start Date

The anticipated start date is ASAP.

Please send the Cover Letter in English (a must) and your CV (in English and Chinese both) to info at climaxmi.org and deadline for application is 15 November 2011.

All Information received will be kept in strict confidence and only for employment- related purposes. Only short-listed candidates will be contacted.

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